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Microsoft PPM Document Management Microsoft PPM

The ability to share and collaborate on documents is key for many project teams, typically however document management isn’t formalised, and neither are there adequate solutions in place. According to a report published by the IDC, in 2016, “document-related challenges are wasting time and contributing to a significant 20% loss in productivity each year”, that equates to over 2 working months.

Document Management Challenges

The ability to share and collaborate on documents is key for many project teams, typically however document management isn’t formalised, and neither are there adequate solutions in place. According to a report published by the IDC, in 2016, “document-related challenges are wasting time and contributing to a significant 20% loss in productivity each year”, that equates to over 2 working months.

Document Management in SharePoint

Microsoft PPM (Project Online or Project Server) is built on SharePoint, a class leading Content Services Platform that provides you with the ability to share and manage content and to quickly find information, and seamlessly collaborate across the organisation.

Each project within Microsoft PPM can have its very own Project Site (SharePoint Site) associated against it, this becomes the centralised repository for a variety of project artefacts such as RAID logs as well as documents and other content. Some of the features at a glance include:

  • Document Templates (content creation & storage)
  • Collaboration & sharing
  • Metadata sorting & filtering
  • Versioning control
  • Enterprise Search
  • Security
Project Sites

Each project within Microsoft PPM can have a Project Site associated with it, the Project Site allows the project team to keep organised in one location and keep all artefacts including documents in a central location.

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