Project Online or SharePoint
We are specialists in leveraging Microsoft technologies for improved project, programme and portfolio management.
Our goal is to become your partner of choice to help you significantly improve your project management maturity. Our services run from APM Accredited training courses, through project methodology development and of course the deployment of Microsoft technology enterprise solutions; SharePoint and Project Online.
Clients often ask ‘Which tool should I use for managing projects, SharePoint or Project Online?’
We want to understand your project management goals so we can provide the best recommendation for you that matches your situation and project management goals.
There are effectively 3 levels of technology maturity, with many organisations sat at level 1:
Desktop applications. Project Managers and the PMO use Microsoft Project and Microsoft Excel. Single user based. Limited collaboration. Information sharing by email.
SharePoint with the option to sync with Microsoft Project. All team members can now access the latest live project documents and logs. Microsoft Excel is replaced with SharePoint logs, lists, announcements and reporting. Great collaboration and information sharing possible also supported by Yammer & Lync.
Microsoft Project Online. All the benefits of Level 2 but with complete resource management, portfolio management, lifecycle management through workflows, complex reporting capabilities and much more.
So the question is… should you install Microsoft Project Online or SharePoint? This depends on a few critical requirements primarily around the level of resource management, workflow & lifecycle management and portfolio/demand management you are looking to achieve.
The table below summarises some of the key differences but should be viewed as a high-level summary:
|Microsoft SharePoint Server 2013 / SharePoint Online||Microsoft Project Server / Project Online|
|Project Sites – a dedicated web site for each project|
|Risk, Issue, Change, Decision Logs (+ others)|
|PMO Portal Sites|
|Automated Project Highlight / Status Reports|
|Programme & Portfolio Reporting|
|User Permissions Model|
|Live access for all team members, PMs, PMO and Senior Managers|
|Editable Gantt Charts that can be viewed by all users (MS Project license not required)|
|Dashboard Reports & KPIs|
|Enterprise Resource Pool|
|Enterprise Resource Management|
|My Tasks – Individual Work Management|
|Detailed Portfolio Analysis|
|Extended BI Reporting|
|Powerful Workflow & Project Lifecycle Management|