PPM Intelligence
Wellingtone PMO Setup

Want to implement, transform, or mature your PMO? If you look at your organisational PPM DNA, governance makes up a large part. It helps organisations to develop practices that help effect successful change. The Wellingtone services that focus on practices and governance will help you to start from scratch or redevelop what you already do to deliver the most value to your organisation.

What is PMO?

Every organisation has a different view of  what a PMO is, what it should do, and how it should support organisational change. That’s what makes it an exciting profession!

The definitions across Associations and guidance differ – only slightly but enough to add a degree of ambiguity if you are thinking about making a change.

The Association for Project Management (APM) defines the PMO as an enabling infrastructure team that provides support for projects, programmes and portfolios, and is the focal point for the development and maintenance of P3 management within an organisation.

The Project Management Institute (PMI) defines the PMO as a function that provides enabling processes to continuously support management of project, program or portfolio work throughout the organisation.

Wellingtone take that idea further and define the PMO as a fit-for-purpose Business Partner that enables the governance of organisational change, providing services and support to the change community.

The biggest secret of the PMO world is that there is no ‘one size fits all’.

The ‘P’ in your PMO can mean something very different to that in another organisation; even in your own industry!

Because of the belief that organisations have their own PPM DNA, Wellingtone focuses on acknowledging the differences across organisations, industries and people.

Traditionally there are three main types of PMO:

  • Project Management Office (PjMO)
  • Programme Management Office (PgMO)
  • Portfolio Management Office (PfMO)

However, in such a fast paced industry of change, you can now find yourself with lots more options such as Agile Management Office, Enterprise Management Office, Bi-Modal PMOs, and many more…

So, Wellingtone don’t believe in PMO ‘types’ – we prefer to talk to you about the nature of your PMO, it’s journey, and it’s context. This ensures that you get the PMO that is truly ‘right’ for your reality and will add the most value to your organisation.

PMO 3D: Our Three Step Process for your PMO

Deciding to implement or transform a PMO is a big decision. And because there is no single answer, it’s hard to know where to start. Wellingtone have developed a 3D implementation framework which; alongside our experienced Consultants, gets you on the road to a successfully embedded PMO.

  • Define answers the why and what of your PMO. Focusing on the needs of the organisation, the PMO operating environment and nature of the PMO (as driven by the organisational PPM DNA and the Wellingtone PMO Principles).
  • Design looks at the how, when, and who of your PMO. Enables decisions around the model that will be adopted, the services that the PMO will offer its Customers,  and its success criteria.
  • Deliver handles the process to get the PMO from a pilot to a live state. Ensuring the appropriate practices are in place, and the team(s) are capable of using them.

Practices help you do the right change, the right way for your organisation. So, managing the implementation or evolution of your PMO needs to be handled like any Programme; which means that planning and due diligence done up front is imperative to increase the chances of success.

The Wellingtone 3D approach is delivered through a combination of Consultancy and (face-to-face or virtual) mentoring, enabling you to become confident and self-sufficient quickly. The PMO Principles and 3D approach also informs part of the APM Accredited PMO Practitioner course syllabus.

PMO Business Case: Justifying the Need

Do you need a PMO?

Although 85% of organisations have a PMO; legitimately, some organisations do not have a dedicated function, but instead have a set of (PMO) skills situated around the business in the form of Specialists.

Understanding whether your organisation needs a temporary, permanent, or part-time PMO (function or skills) helps to inform the justification to begin work on implementing or evolving a PMO. As with all Programmes, a Business Case allows for the research (attractiveness versus achievability), the options, the benefits, and the approach.

The Wellingtone PMO Business Case provides a simple template to work within with support from our experienced Consultants, ensuring a greater degree of success when obtaining approval to proceed.  The Wellingtone Business Case, also informs part of the APM Accredited PMO Practitioner course syllabus.

PMO Competence Framework

The Wellingtone PMO Competency Framework provides a practical, simple to use model for PMO teams to understand how they are currently performing and helps them develop an action plan to define a personal journey.

It can be provided in self-assessment mode as well as combined with Coaching and Mentoring, delivered by experienced Consultants.

The PMO competences are aligned to the Wellingtone maturity drivers and categorised into three key areas: Delivery, Strategy, and Capability. Because delivery skills don’t make a PMO person, this ensures a balanced approach that takes into account the PMO, the role, and the individual.

  • Strategic competencies test an individual’s toolset; their strategic foresight and business management skills
  • Delivery competencies test an individual’s toolkit; their adaptiveness to their environment to enable successful outcomes
  • Capability competencies test the mindset; behaviours and leadership skills of an individual

The Wellingtone Competence Framework, also informs part of the APM Accredited PMO Practitioner course syllabus.

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